Job Opportunity; Administrative Assistant

Job Opportunity; Administrative Assistant

Deadline; 16th September

The Women’s International Peace Centre and the Uganda Women’s Network are searching for qualified and competent candidates to fill the following positions on behalf of the Women’s Situation Room for the 2021 elections in Uganda.

Background

The Women’s Situation Room (WSR) is a neutral, non-partisan mechanism that mobilizes women and youth to promote peaceful and democratic electoral processes. The WSR also promotes the enhanced participation of women in peace building in line with the United Nations Security Council Resolution 1325.

Founded by The Angie Brooks International Centre in Liberia, the WSR was first implemented in 2011 during the presidential elections in Liberia. It has, since then, been replicated in Uganda in 2016 and in other African countries including Senegal, Sierra Leone, Kenya, Nigeria and Ghana. It has been acknowledged as an effective mechanism for promoting peaceful elections by the United Nations Security Council and by the African Union, which requested that the WSR be implemented in all African elections.

The WSR involves all electoral stakeholders in consultative engagements to ensure peace before, during and after elections. It includes a physical Situation Room where women are involved in advocacy for peace; political and legal analysis of the situation; and interventions that may include mediation to avert conflict.

The overall objective of the WSR Uganda 2021 is to promote the full and active participation of women and youth in ensuring peaceful elections and to contribute to the strengthening and refinement of the WSR mechanism for ensuring peace in African elections. The Women’s Situation Room Uganda will be hosted by Uganda Women’s Network (UWONET); with the Women’s International Peace Centre serving as the WSR Secretariat.

The Women’s Situation Room is a non-partisan space, and candidates applying for any of the positions must be committed to being neutral and non-partisan during the full course of their assignment with the Women’s Situation Room.

Deadline – 16th September 2020

Interested candidates should send applications and CVs including three references with contact details and copies of academic and professional testimonials by email to: hrofficer@wipc.org

The Executive Director,
Plot 1 Martyr’s Garden B,
Minister’s Village, Ntinda,
KAMPALA

Any inquiries should be submitted through the email addresses listed above. Only shortlisted candidates will be contacted for interviews. The successful candidate should be able to start immediately.

Job title:                                 Administrative Assistant
Number of Positions:                        1(One)
Duty Station:                         National Level, Kampala
Reporting to:                         Finance Manager
Contract Term:                      18 Months

Duties & Responsibilities

Under the supervision of the Finance Manager, the Administrative Assistant will perform the following functions:

  1. Provision of Front desk management, public relations and reception services to walk in clients
  2. Ensuring incoming mails, correspondence and letters reach the attention of the addressee in sufficient time
  3. Management of information and documentation flow, which includes filing and helping to collect, compile and disseminate records, correspondence, and documents, both electronically and in hard copy
  4. Create, as necessary, filing systems both electronically and in hard copy
  5. Day to day management of the office
  6. Ensuring the safe custody of all information, equipment and materials
  7. Management and supervision of the vehicles and drivers
  8. Store management and safe custody of office assets and equipment
  9. Ensuring regular and timely updates of the assets register and safe custody of office equipment.

Core Values:

  • Transparency
  • Integrity
  • Fairness

Education and Experience

  • A Degree or equivalent in Secretarial and Office Management or relevant field
  • At least 3 years’ experience in office management with a development or private sector institution

Languages:

  • Fluency in English is required

Our Partners