Request for Expression of Interest to Conduct an Evaluation on the project “Women leading change in post-conflict governance in Democratic Republic of Congo (DRC) and South Sudan”

Request for Expression of Interest to Conduct an Evaluation on the project “Women leading change in post-conflict governance in Democratic Republic of Congo (DRC) and South Sudan”

Deadline; 11th September 2020

Women’s International Peace Centre designed a project on “Women leading change in post-conflict governance in DRC and South Sudan” that runs from February 2019 to October 2020. The project sought to contribute to an increase in women’s participation in decision-making processes to promote
peace and security, as well as prevention and resolution of conflict in the Democratic Republic of Congo (DRC) and South Sudan.

1.1 Project goal
To strengthen the capacity of women leaders from DRC and South Sudan to engage in and influence post-conflict decision-making and governance as well as demand accountability from policy-makers towards actualizing the meaningful inclusion of women in governance and decision making.

1.2 Project objectives
– To advocate for the implementation of the National Action Plan on the UNSCR 1325 (2015-2022), specifically the pillar on the participation of women in decision making.
– Support reporting on the implementation of the UNSCR National Action plan for South Sudan and DRC and feed into the Continental Results Framework for monitoring and reporting on the implementation of the Women Peace and Security Agenda in Africa (2018-2028)
– The programme also had a focus on building The Peace Centre’s capacity as an institution

The Evaluation is intended to;

i) Assess the effectiveness of the programme; track the changes that have emerged as a result of the programme implementation; and generate new lessons to inform The Peace Centre’s programming.
On the overall, the evaluation is expected to look at coherence between the project design, delivery mechanisms and its performance.

2.1 Objectives of the Evaluation
This evaluation seeks to:
I). Assess the effectiveness, appropriateness and relevancy of the project
interventions in the given context of the project.
ii). Assess the project implementation approach for efficiency (How efficient was the project? Was the method of delivery the most appropriate and efficient?).
iii). Assess the extent to which the anticipated overall objectives and project results were achieved in quantitative and qualitative terms.
iv). Identify and document lessons learned and good practices; areas of improvement and recommendations to mitigate identified challenges for future programming (Identify key lessons, stories of change and examples of good practice).
v). Assess the adequacy of the programme’s monitoring system, including results framework, reporting, field monitoring and review mechanisms
vi). Propose future areas of intervention for the continuation of the project (with practical recommendations for follow-up action).
vii). Assess the sustainability of the project (assess the probability of continued long-term benefits. How successful has the project been at linking rights holders to longer-term development programmes and if not, how can this be successfully achieved)

2.2 Scope of the Evaluation
The evaluation will focus on the results and indicators as stipulated in the project documents between The Peace Centre and AWDF. The evaluator will use the OECD DAC guidelines for programme evaluation.

2.3 Approach and Methodology
The Consultant is expected to employ both qualitative and quantitative methods of inquiry but is also free to suggest specific methods for undertaking the assignment to achieve the above-said objectives. The methodology is expected to cover, but not be limited, to the following aspects:
a) Establishing the basis for substantiating outputs and outcomes by, among others, carrying out a systematic desk review of all relevant documents, (proposals, agreements, work plans, budgets and reports)
b) Determining a strategy to ascertain results achieved by the peace-building programme through its work with women.
c) Determining a strategy to ascertain results achieved by the programme (document review, interviews and observation among others.)
d) Specifying the stakeholders to be consulted and the data collection methods to be used to respond to the different evaluation questions (document reviews, in-depth interviews, questionnaires, etc).

The evaluation will be conducted majorly utilising online communication platforms for South Sudan and DRC. A few actors in Uganda who have interfaced with this intervention will be engaged through face-to-face interviews following the WHO and Ministry of Health Standard Operations Procedures (SOPs).

a) An Inception Report detailing the agreed methodology, work plan, interview questionnaires and the proposed Table of Content (TOC) of the evaluation report to be presented to the Programme Management Team not later than 4 working days after signing the contract.
b) A draft evaluation report, of not more than 25 pages, including an Executive Summary (2– 3 pages), but excluding annexes. The report should adequately respond to the objectives of the assignment, providing evidence-based conclusions and prioritized recommendations.
c) A meeting with the Peace Centre team to discuss preliminary findings, observations and recommendations.

d) A power-point presentation of preliminary observations, conclusions and
recommendations to be discussed with the Peace Centre team to be held at least three working days before the final report is due.
e) A final analytical evaluation report on the performance, achievements, challenges and lessons learnt from the project and insights for future programming.

i). The evaluation will be conducted by consultants who will have substantive knowledge of peace building, gender analysis and governance programing.
ii). Evaluation team members will be part of a Consulting Firm (‘the Consultant’) with clearly demonstrated expertise and experience in conducting evaluations and impact assessments using a variety of quantitative and qualitative methods in the field of peace building, democratic governance and adult education. The firm/individual consultant
should have legal registration according to the national consultancy firm registration requirements.
iii). Working knowledge and Fluency in French will be an Added Advantage
iv). Critical thinking and analysis.
v). Time Management.

It’s important that Bidders highlight measurements to which the evaluation will meet ethical standards, feasibility, relevancy and accuracy, as well as propose other quality performance measures that will be refined during the inception phase if found to be necessary.

The duration of the assignment is 15 working days including all the preparation and field related work, as well as the writing of the inception report, presentation of preliminary findings and submission of the final report. The assignment is estimated to be undertaken between 5th and
23rd October 2020.

The Consultant to carry out the evaluation will be selected according to the “Open Tendering” method, following the procedures, templates and instructions of The Peace Centre’s “Standard Request for Proposals for Consultancy Services”.

Applicants will be required to submit a Technical and Financial proposal. Proposals will be evaluated using the principle of Quality and Cost Based Selection, with a weight of 80% given to the Technical Proposal and a weight of 20% given to the Financial Proposal.

Applications should be submitted via email to or delivered to Women’s International Peace Centre, Plot 1 Martyr’s Garden B, Minister’s Village, Ntinda, Kampala. The closing date for receiving both the Technical and Financial proposals is Friday 11th September 2020 at 5:00 pm.

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