TERMS OF REFERENCE FOR MEDIA SERVICES
(PHOTOGRAPHY & VIDEO COVERAGE)
Job Title : Media Services-(Photography and Video Coverage)
Reports to : National Coordinator
Duty Station : Arua, Hoima, Jinja, and Kampala
Assignment: Temporary
Duration : 1 week (11th to 17th January 2026)
- Background
The Women’s International Peace Centre (WIPC), on behalf of the Women’s Situation Room (WSR), hereby seeks to recruit a Company to provide photography and video coverage services for 1 week of 11th to 17th 2026.
The WSR is a non‑partisan, women‑led mechanism that mobilizes women and youth to promote peaceful electoral processes in line with United Nations Security Council Resolutions 1325 and 2250. Similar to other African countries, WSR-Uganda provides early warning and rapid response to election‑related tensions and violence, working closely with election stakeholders to promote peace before, during and after elections.
2. Job Purpose:
The WSR requires the services of a vendor to offer professional services for photography/ videography to visually document key organizational activities, events, and personnel for promotional, reporting, and archival purposes. The assignment will focus primarily on capturing the 2026 Women’s Situation Room activities, as detailed in the scope below.
3. Scope /Roles and responsibilities
The selected vendor for photography/ videography will be required to execute the following tasks during the 2026 physical situation rooms (11th -20th January 2026), but the contract may cover other assignments upon request.
- Capture high-quality, professional images and video clips that reflect the mission, values, and impact of the organization.
- Document key stakeholders, interactions, and atmosphere of the Women’s Physical Situation Rooms.
- Create an image library suitable for use across various media platforms, including annual reports, website, social media, and donor communications.
- Ensure all images are technically excellent (lighting, composition, sharpness) and delivered according to specified formats and deadlines.
4. Deliverables
The photographer must provide the following as part of the vendor assignment
| Deliverable | Specification | Quantity (Minimum) |
| Raw/Unedited Shots | Full resolution, original files (e.g., JPEG or RAW). | All captured images. |
| High-Resolution Edited Images | Color-corrected, cropped, and professionally edited images. 300 DPI, suitable for print and high-quality web use. | To be determined |
| Web-Optimized Images | Lower resolution versions of the edited images. 72 DPI, optimized for fast loading on websites and social media. | To be determined |
| Delivery Method | Secure online gallery or external storage device (USB). | – |
| Photobook | Design and develop a photobook of the WSR events | To be determinied |
5. Service Provider Requirements
The successful vendor must demonstrate:
- Proven experience (minimum 7 years) in event, corporate, or documentary photography.
- Reliable professional-grade equipment, including backup gear, lighting, and necessary lenses.
- A portfolio demonstrating proficiency in capturing candid interactions and professional portraiture.
- Full company registration
6. Application Procedure
Applications should be addressed to the Executive Director, Women’s International Peace Center, Center via email address at wsrapplications@gmail.com not later than 19th December, 2025 at 5:00pm.